A common practice for tech-heroes in a business environment is to limit the access a tech-user has to only the folders/programs they need access to for their jobs. This is called “the principle of least access,” and is a form of controlling user rights.
What’s really happening here?
Different people have different jobs. Those in a finance department typically have access to files that an HR department doesn’t need access to, and vice versa. These files are frequently stored in a common location that can be backed up and protected. One goal of a tech-hero is to make sure information stays safe, so a good tech-hero will limit who has access to what information.
Why is this important?
You wouldn’t want a stranger to have access to your bank account – with the ability to withdraw funds – would you? How about a friend who found themselves in a desperate financial situation? Or a relative who accidentally shared your account information with such a friend?
Tech-heroes put security measures in place to prevent the accidental or intentional access of files that do not pertain to a tech-user’s job description. That way, if a security breach occurs, the tech-hero will know who to talk to.
Every organization should have processes in place if a tech-user needs access to additional folders. By following these processes, both tech-users and tech-heroes can ensure that valuable information stays safe.